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Top 20 Outlook 2016 Tips and Tricks

9488 ratings | 1032628 views
These are the top 20 tips and tricks in Outlook 2016. If you are a seasoned Outlook professional you may still find some that you have not seen before. Keep Outlook running smooth and learn the tools that will help you become more productive using Outlook 2016. Check out the advanced Outlook 2016 video at https://youtu.be/IJ1ZTDoeA1k. Contents: 1. Drag and Drop to Calendar 0:25 2. AutoCorrect Shortcuts 0:55 3. Quick Access Toolbar 1:47 4. AutoComplete Ctrl-K 2:23 5. Calendar Work Hours 2:55 6. Voting Buttons 3:23 7. Blind Carbon Copy 4:48 8. Change Reply Address 5:25 9. Clear Add-ins 6:07 10. Mailbox Cleanup 6:44 11. Change View Settings 7:29 12. Developer Tab 8:31 13. Search Folders 9:10 14. Signatures 10:10 15. Mark Junk Mail 11:03 16. Insert Calendar 12:48 17. Offline Mode 13:54 18. Insert Pictures Inline 14:24 19. Delay Delivery 14:53 20. Compact Data Files 15:28
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Text Comments (376)
This is Me (15 hours ago)
Awesome. Thank you!
Benny Haverkate (3 days ago)
Benny Haverkate (3 days ago)
Post ontvangen en verzenden
BOGGLE KING (4 days ago)
Tip 1: get google docs
Manoj Kumar Patail (6 days ago)
can we sent to gmail, or other mail , outside the country via outlook mail
Sele Training (2 days ago)
Yes, there should not be any restrictions with Outlook mail
fabipr23 (8 days ago)
Hello everyone! Is there anyway to make outkook store every mail in a separate archive? in my company there's a backup software wich backsup our pcs if it finds any difference with what it previously had, and everytime it reads the outkook files, and I've received even just one mail since yesterday, it backs up all the whole file again, since it is storaged in one large archive. I've heard that thunderbird for example stores mails separately (that way, the software would only back up those few kb of those mails and NOT the whole thing), is there anyhow to make Outlook do that? please help. The constant back up is driving me nuts. thanks!
Vmahendran 009 (10 days ago)
Hi..can u share solve searching problems in outlook 2016 except indexing options. Thanks..
Sele Training (10 days ago)
I do have a video on cleaning up the search indexing: https://youtu.be/SFtgXPz1xMM. That's really the only thing that impact searching in Outlook.
Paul Baars (11 days ago)
Very good! To the point and very understandable. Thanks!
YOUSRY MAAROUF (11 days ago)
my outlook receives mails but do not send how can i fix .... it is mail of my company ... [email protected] ... thanks
Sele Training (10 days ago)
It depend on the kind of mail you are adding to Outlook. Usually the settings for outgoing mail are in File-Account Settings-Account Settings. Highlight your mail account and click change. If it is setup manually you can see incoming mail and outgoing mail settings. the outgoing mail setting may be wrong and that would make all outgoing mail get stuck in your outbox. You'll need to check with your office to see what those settings should be.
Aminu Auwalu (11 days ago)
This is really helpful..thank you
codprawn (15 days ago)
Outlook 2007 was far better - why did Microsoft ruin it?
ركن السودان (15 days ago)
Thank you very much for the tutorial, it is very great ..
Sele Training (20 days ago)
You can get Office 365 Home edition at Amazon for $99 with a $50 gift card - today only!  Jump on it if you have been looking to buy: https://amzn.to/2OzzCMw
faya stof (20 days ago)
Thanks a lot for your time and effort to share with us those Tips and tricks.
Rachel Jackson (21 days ago)
Do you have any documents, such as a PDF that can be used as a handout?
Sele Training (21 days ago)
No, everything is in video format.
Lewis Yaworski (22 days ago)
You have one of the best tutorials for MS Office applications I have ever seen. Thank you for brushing me up on some of the basics many people forget.
Sele Training (22 days ago)
neraknerak1 (23 days ago)
This was very helpful. Thank you.
rajeev tomer (27 days ago)
Thank You Sir . Very Good Tricks
wassipedia (1 month ago)
Thank you!
Sean Barry (1 month ago)
Brilliant tutorial! Has helped me enormously.
woss2010 (1 month ago)
my outlook is totally different of yours need to add another video and teach us how to do in different way well I said not sure
woss2010 (1 month ago)
the typing was same word writing not understand about the correct typing
Neo Neo (1 month ago)
thank you easy to understand
Bing Heloise (1 month ago)
Thank you very much! Straightforward and easy to understand
Angela Melb (1 month ago)
Wonderful! Learnt so much and straight to the point. Delay delay, compacting, inserting calendar and so much more... I knew there had to be answers somewhere, just so glad I found your video 🙏👍
Lawrence Bignell (1 month ago)
Remember there must always be a stark in winterfell
hjack jack (1 month ago)
Probably the most useful information I have ever seen on YouTube or any other site. Well presented. Thank you.
Manoj Sharma (1 month ago)
Wonderful tips.. thank you.
Tiffie Wiffie (1 month ago)
Thank you, this was very useful
Kim Feeney (1 month ago)
Mahpirat Muhammad (1 month ago)
Thank you so much .
Divine Blake (1 month ago)
Thank you, those were really useful
Kay H (1 month ago)
This video has helped me tremendously! Thank you.
Dakely Randriamianja (1 month ago)
very useful, thanks
Rahman Rahmani (1 month ago)
Thank you very helpful !!!
Aquíles Cuesta Caro (2 months ago)
All of those tips an trick are not new of outlook 2016. Maybe the video title is misleading..
Sele Training (2 months ago)
It's the Top Tips and Tricks, not the New Tips and Tricks. These are the most useful tips for Outlook 2016 but yes, some are available in older versions.
Aldo Stefani (2 months ago)
Hi. What can I do te see in favorites inbox the neme of the account? Thanks
Sele Training (2 months ago)
Surprising but there is no way to change the name of the inbox favorite. You can go to View-Add Columns and choose the email account from the list. Then widen the display and you will see all those fields including the email account. It's not as simple as seeing it on the left pane but I have not found a way to change that. Something Microsoft needs to add.
Cerenade Me (2 months ago)
Great video - thank you! Pro tip: The "Delay Delivery" thing doesn't necessarily work properly, though. I tested it a few days ago by sending myself an email. It arrived an hour earlier than it was scheduled to.
Cerenade Me (2 months ago)
+Sele Training I am going to now as well... I had high hopes :)
Sele Training (2 months ago)
Interesting. With my testing it was correct. I'll have to check that again.
Faracinkaya Sisters (2 months ago)
Great tips and tricks
Reboot (2 months ago)
Thank you for sharing, It is very helpful. May I ask you about how to change font in column "Subject". I found that the default size is too small.
Sele Training (2 months ago)
Go to View-View Settings. Then select Other Settings. There are font options for the column headers.
Ben Netty (2 months ago)
A real quality tutorial. The details is good and the narration is clear and not hurried. Wonderful tutorial.
Sele Training (2 months ago)
Amy Hsiao (2 months ago)
Definitely one of the top 3 most helpful videos about outlook!
Magdy Khatab (2 months ago)
Your explanation is wonderful.thanks
Gods Vibes (2 months ago)
Really enjoyed thanks for the excellent presentation.😇
Rahul Kapoor (2 months ago)
Ao nice , I have issue in Outlook 2016 as synchronizing data , and so many same Duplicate same mail how can I stop receiving older mails.. Thanks
Muhammad Abbas (2 months ago)
Simply brilliant !!!
Seema Agarwal (2 months ago)
Good one. Different topic. Case: I send excel small mini tables (information), pasting on the body of outlook mail. But receivers use it pasting again in a new mail they draft. My work they are using, showing they have done analysis, and got summary in mini table. Can you guys please tell, Question1: HOW TO BLOCK COPY PASTING OF ANY 'MAIL BODY ITEM' as I am ok if they forward my mail. Question 2: Is it possible, they cannot remove my email id from the list of recipients, no matter whether they REPLY, REPLY TO ALL or FORWARD. Please help if you all can suggest solution in this.
Sele Training (2 months ago)
Once an email is sent to someone they have full control to modify, copy and resend. To control this you need to send it as an encrypted message. Office 365 does have support for this. See this article for more information: https://support.office.com/en-us/article/encrypt-email-messages-373339cb-bf1a-4509-b296-802a39d801dc
ClickBiSi (2 months ago)
Any tips working with multiple shared mailboxes
Douglas Goullet (2 months ago)
Great video! What tool do you use for recording your screen? Looks great.
Sele Training (2 months ago)
I use Camtasia for the video editing and screen recording. It works well!
venkat Cool (2 months ago)
I liked it a lot sele to be honest I'm a big follower of you
Sele Training (2 months ago)
Excellent. Glad you enjoy the videos.
michaelisrael66 (2 months ago)
Good teacher, speaks with a good cadence and has a great sounding voice.
Lisa Janz (2 months ago)
Very clear set up - Brilliant! I love it.
Retired At Last (2 months ago)
Do you have anything like this, or more for new users for Mozilla's Thunderbird? After watching this I searched for a free download version of Outlook and found out that I have Thunderbird as a claimed substitute for Outlook. I have some 12 year old Outlook files on my old computer and there is no program that will read the file extension on this old version. Right now I'm forced to use the "Yahoo" version of email that came with the set up on the high speed internet connection. It's OK, but it's not Outlook that I used for all those years. Thunderbird came with my new version of WordPerfect, but, it doesn't look like Outlook and frankly from viewing it after I installed it, I don't know what it is doing. If you don't know of anything for Thunderbird, can you advise on where a free download version of Outlook is and would these tips apply to whatever that version would be? Thanks!
Xiomara Caldwell (2 months ago)
Very useful. thanks
Marthe Forand (2 months ago)
trop hot...vraiment ! le vote est super intéressant. Merci !
Diane Busch (2 months ago)
Awesome tips! New subscriber!!
Clif hinson (3 months ago)
Is there a setting that prompts you to save an email once you've hit send? Our office is wanting to save most correspondence with clients but not necessarily all the internal emails. When I worked at another firm a box popped up asking you if you wanted to save this email once you've hit send?
Sele Training (3 months ago)
With Outlook all sent email is stored in the Sent items folder.
elizabeth aceves (3 months ago)
You have a nice voice...radio voice.
Marcin Kroszel (3 months ago)
Useful tips in a nutshell. Nice one.
Anji Duggineni (3 months ago)
Thank so much for sharing valuable information and u have covered almost 70% outlook features covered in these video
SyedAkram SyedAkram (3 months ago)
Anji Duggineni ca call for details
Cari Vinci (3 months ago)
Well done and most helpful. thank you
masterofce (3 months ago)
Palakodeti Sai Vinay (3 months ago)
Thank You
Abhishek Singh (3 months ago)
Thank you
Prof Gordon Land (3 months ago)
Utter nonsense and dribble! Who cares about tiles and other optical illusions if the system software is working. It does and without some smarty-pants YouTube, pseudo computer specialist telling the audience. If you are genuinely interested in the edition notices, I suggest you link up to the Microsoft website or much easier go to the settings in Win 10 and to the Update and Security and look at the Update History and there you find the genuine evidence about the latest version of Win 10 by the manufacturer. Since over 40 years being a physicist and computer scientist myself, I am sick and tired to hear snobbish editorials by more or less qualified persons talking about something they have copied from Microsoft or similar software manufacturers.
Sele Training (3 months ago)
I’ve been in IT for 30 years and I do know what I am talking about. Merry Christmas!
R B (3 months ago)
thank you
tahir ali (3 months ago)
Hi, its very useful, I have a question for my outlook profile the status like busy, ofline, away... etc are not coming, help me out
Sele Training (3 months ago)
Take a look at this video: https://youtu.be/4c_CtFn-tGY
Extraplay mc (4 months ago)
Philips Dubois (4 months ago)
Very Nice tutorial
Lekha Kotha (4 months ago)
I learnt new tips through this video. Is there a way to enable ' All Unread or Mention ' in the Subfolders under the inbox?
Sele Training (4 months ago)
Did you take a look at #13. Search Folders 9:10? That is how you can enable a filter on you mail.
Manikandan S (4 months ago)
Good stuff
Allan Charlie (4 months ago)
hello how add flag mail in right side of the window
Peter Riis (3 months ago)
hello how speaky speaky
E FATHI (4 months ago)
Michael Shaw (4 months ago)
I learn so much with these videos. Thanks for the info and tips. You tell the tip without a lot of "if you want this.. then you can do it this way... if you want that...you do it this other way..." You are precise and straight to the information without unnecessary preamble. Much appreciated!
Zabihullah Habibi (4 months ago)
You are rocking it!
Michael (4 months ago)
More for beginners ....
Kunal Rana (4 months ago)
Great video I want something more in excel loop function
Sele Training (4 months ago)
Md.hamidul islam (4 months ago)
Daniel Worrner (4 months ago)
Nice video, Thanks for sharing this kind of video on Youtube. We are the best QuickBooks Technicians Certified by Intuit. If have you any issue in your QuickBooks Please Call Us 18009619635
Martin Lewis (4 months ago)
Great tips will I shall use immediately. One question. If I have 'meeting minutes' with say 10 items with actions for various people as well as myself how can Outlook facilitate this? How do assign the actions to others and myself easily without creating separate tasks for each of the 10 items?
Martin Lewis (4 months ago)
Sele Training thanks for your response. Yes we do have 365 professional so I will see if we have ‘planner’
Sele Training (4 months ago)
If you have Office 365 you may want to look at Planner. It is designed to manage tasks with a team of people and ties directly to Outlook. That's how I would do it.
uralwin (4 months ago)
Really cool.. Thanks
srikanth01guntur (4 months ago)
Hi, please let us know if there is any possibility to know the list of recipients in BCC
Sele Training (4 months ago)
If you receive an email that someone sent with bcc addresses included there is no way to know who those bcc address are. If you are the sender you can open the message in the sent items folder to see the list but for all others the bcc information is not sent with the message and not included in the header so there is no way to find out.
Ram pal (4 months ago)
thank you so much sir...it is really most important video for beginner.......i really appreciate to you sir
CMDR_ CEITIN (5 months ago)
Do you know why when searching a mailbox for a message that you replied to from someone else who sent you an attachment, how come the search results don’t show the attachment or paper clip. I am able to see and view the attachment if I just scroll down inside a mailbox and manually open the email, but if I search for and find that email, it shows my recent reply to their email but no attachment? Why doesn’t it show the original email with that attachment through search?
CMDR_ CEITIN (4 months ago)
Thank you!
Sele Training (4 months ago)
If you have conversation mode turned on you can click on the arrow to the left of the message to bring up the previous messages in the chain. That usually shows the attachments.
Jay H (5 months ago)
Great information!
Norma Wakefield (5 months ago)
Thank you. Most helpful tips and tricks in Outlook 2016.
Sachin Marathe (5 months ago)
Amazing & quite helpful. Excellent way to explain STEP BY STEP. Keep the good work going.
Daniel Fridman (5 months ago)
Hi ; I try to define a user-lets call him Joe-into a new installation of Office Outlook 2016; (I have an Exchange server) problem is that user Joe not synchronize with the server-only Joe ! I don't have a problem with the rest of users..What you recommend me to do that I didn't ? its frustrating...
Daniel Fridman (5 months ago)
+Sele Training Thank you will try it !
Sele Training (5 months ago)
Nope, you would need to backup all the data and delete it and start over. The account would not work until you recreate it.
Daniel Fridman (5 months ago)
+Sele Training thanks ; can I delete account and recreate even the user is working with this ? I have to try it
Sele Training (5 months ago)
If you have a Hybrid Exchange/Office 365 environment something probably went wrong with the migration of the user account to Office. In most of those situations I have had to delete the account and recreate it again so the syncing works. Otherwise you can post a support ticket on your Office admin portal and they can look at the account closer to resolve the issue.
treulife tur (5 months ago)
hi,i need a help about microsoft outlook 2016 ,are there any one that can help me(i need to transfer all mails with folders to my yandex mail.both mails are corporate)
Sele Training (5 months ago)
In Outlook you can go to File/Open & Export/Import Export and select Export to a file from the list. Choose Outlook Data File (.pst) and click next through the options to select the data you want to export. It will create a .pst file that you can use to import into your other mail.
Belle Quek (5 months ago)
I have a problem with my outlook, can't see the color tag in my Home page, anyone can tell me what must I do?
Sele Training (5 months ago)
You can find it in the Quick Access Toolbar if it does not show on the menu. Click the down arrow in the upper left to get tot he Quick Access Toolbar menu. Choose More Commands. In the list pick All Commands and look for Categories. Add it to the toolbar.
waqas shahzad (5 months ago)
Great information thanks for sharing...
Gashaw Asmare (5 months ago)
Hafizul Islam (5 months ago)
Thank You so much.
nash shariff (5 months ago)
Ashish Negi (5 months ago)
Thanks :) I liked the video very insightful and to the point so as to keep the viewers interested :)
Tural Alekperov (5 months ago)
Dr.jeetendra Raghuwanshi (5 months ago)
Daniel Graves (5 months ago)
Thanks .....New job and I needed a refresher...cool.
Piyush Puranik (5 months ago)
Hi, thanks for the video. I have an issue can you help me? Is there any option to delete mails from server when they download in outlook like older version of outlook?
Sele Training (5 months ago)
The old method you are talking about was for POP mail. POP mail stored the email on the server until you download it to Outlook. If you are connected to Office 365 or have an exchange server Outlook displays mail directly from the server rather than "downloading" it so it's really stored on the server until you delete it. The only solution would be to setup rule to help with the deletion and management of the mail.
Waseem Ibrahim Khan (5 months ago)
ForeverMods (5 months ago)
Been using outlook for a decade and yet... wow certain things really are helpful. Using Outlook 2019 and these tips still apply. Thank you so much

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